Here are the Serving Plans for each Campus...
Downtown Campus
Service 1 (8:45am) = Traditional - Passing Brass Serving Trays
Service 2 (10:00am) = Traditional - Passing Brass Serving Trays
Service 3 (11:15am) = STATIONS - 11 High-Top Tables where people can go to partake. Each station will have a bamboo bowl for juice and a basket with burlap for the crackers. Participants will dip the crackers in the juice to partake.
Team - we need all hands on deck at the end of the second service so we can get the brass serving pieces removed and get the stations setup.
@Jeff Jennings as there will be at most 7 people from the team at the 11:15 service we will need some help getting the juice and crackers to all 11 tables and getting all the brass serving pieces removed.
FF Campus
Service 1 (10:00am) = STATIONS - 4 High-Top Tables. 4 Bamboo Bowls. 4 Baskets.
@Dustin (Dusty) Dozier [ I did that just for you ;-) ]
We will have 4 Bamboo Bowls, some juice, and crackers ready for your pickup by noon Saturday. Based on our conversation the other day, I believe you already have the baskets you need, but please note that this time we are going from 2 tables to 4 so you may need to obtain 2 more. If you need more please do not remove any baskets or burlap from the work area at the Downtown Campus as we have just enough to cover the 11 tables there. Going forward, your host team will be responsible for cleaning and storing those bamboo bowls and baskets. If you have anyone at the FF campus that would like to participate in preparation they are welcome to join us Downtown as we prepare the elements.
HB Campus
Service 1 (10:00am) = STATIONS - 5 High-top Tables. 5 Bamboo Bowls. 5 Baskets.
Service 2 (11:15am) = STATIONS - 5 High-top Tables. 5 Bamboo Bowls. 5 Baskets.
We will have 5 Bamboo Bowls, some juice, and crackers ready for your pickup by noon Saturday. I figure you already have the baskets you need. If you need more, please do not remove any baskets or burlap from the work area at the Downtown Campus as we have just enough to cover the 11 tables there. Going forward, your host team will be responsible for cleaning and storing those bamboo bowls and baskets. If you have anyone at the HB campus that would like to participate in preparation they are welcome to join us Downtown as we prepare the elements.
Here are the Preparation Plans for the Downtown Campus...
Thursday or Friday - Courtney and Linda Miller will place the plastic juice cups in the brass trays. Similar to the last time, they will not fill 13 trays since we will be doing Stations in the last service.
Saturday (9:00am) - Remainder of the Team to gather at the Downtown Campus to fill the Juice Cups with juice in the workroom and crack the Gluten Free Matzo Style Crackers into pieces "suitable" for dipping. That is, not too small. Don't let the fact that these crackers break very unevenly and unpredictably bother you. The smaller pieces can go in the brass trays for passing and the larger pieces can go into the baskets for the stations.
We will place all the cracked crackers in the brass trays or ziplock bags for overnight storage and empty the bags into the baskets before the service. Since the FF and HB campuses will only be doing Stations we want to make sure we are setting aside ziplock bags for them that have larger pieces. We will need a team member to double check that we have done this.
Because there are fewer brass trays to prepare we should be done well before noon, maybe even by 10am based on previous prep days. The time the Miller's spend placing the cups before Saturday is a big time saver so big shout out to the Miller's for their continued service on that front.
Sunday
John and Julie will be attending the 8:45am service and will work between services to replenish the brass serving trays. All other Team members are encouraged to help replenish trays during the first transition between the 8:45am and 10:00am services.
After the first transition, John and Julie will be in John Calvert's class. We will leave class early to be ready for the second transition to help remove the brass serving pieces and setup the stations for the 11:15am service. Again, all other members of the Team are encouraged to help between the 10:00am and 11:15am services.
During the 11:15am service the available Team can clean-up behind the scenes by getting the brass washed, dried, and stored. If you normally attend the 11:15am service please enjoy the Lord's Supper at one of the Stations, as you know there's still work to be done after the service.
After the final service we will need team members to go thru the pews and collect discarded plastic cups. We will also need team members to collect the bamboo bowls and baskets of crackers.
Great care must be given to the placement and removal of the juice bowls as the juice could easily spill out while in being carried in transit. It will probably be best to fill the bowls with juice at the stations to avoid spills. Afterwards, it will probably be best to pour the juice into a larger, deeper, contain at the station to avoid spills removing the bowls afterwards. The crackers do not soak up much juice at all so not much will be gone. We will look to see if there is a suitable container we can use in the church kitchen. The last time we did this as a group we used some short stemmed glasses from the kitchen so we didn't have to worry about spilling as much, but Julie and I had a practice run at using the bamboo bowls during the early All In Commitment service and this is something we took note of since I spilled some juice out of the bowl and into the burlap basket on the short walk between the North Auditorium and the kitchen. Welcome the team input on this Saturday as we prepare.
Once the Bamboo bowls are removed to the back they will need to be washed, dried, and stored. The baskets and burlap need to be examined for spills before storage. If any spills are found on the baskets/burlap then those items will need to be cleaned as well.
Finally, once all the serving elements (brass, bamboo, baskets, burlap) have all been cleaned and stored we will need someone to take home the washing/drying towels for washing so they will be ready for next year.
Everyone, I know this is a long email, but I wanted to be very clear about the plans in writing so in the event there are questions about how we do this in the future any one of you could step up and lead the effort. Julie and I are not looking to step-down but we are looking for others to be able to step up and lead too, whether that be from the existing team or from new team members from any of our campuses.
Hopefully, this detail helps everyone on staff understand the level of effort to prepare for the Lord's Supper so they can recruit additional help and/or leaders. Being able to explain exactly what the team has to do should help the recruitment process.
Thanks for your continued willingness to serve on the Lord's Supper Team. We enjoy serving alongside each of you!
In Christ,
John Pritchard
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