NEW Preparation Schedule

SCHEDULE of TASKS

Two Weeks Before Service

Place Amazon / Walmart Online Orders

• Six (6) 96-ounce, Family Sized, Welch’s Grape Juice jugs from Amazon.
• Pay with Wes' church CC.
• Two (2) 64-ounce jugs of Welch's Grape Juice from Walmart. 
• Pay with Wes' church CC
• Fifteen (15) boxes of Gluten-Free, Matzo-Style Squares from Amazon. 
• Pay with Wes' church CC.
• Three (3) boxes of 1,000 plastic ups from Amazon. 
• Pay with Wes' church CC.
• As-Needed Only: One (1) box of 150 ziplock bags from Amazon. 
• Pay with Wes' church CC.

Obtain Local Supplies

• Alternatively, if necessary, obtain supplies from local retailers.
• Pay out of pocket.
• Submit receipts to church office for reimbursement.

Send e-mail to the Lord's Supper Team indicating time/date of preparation.

One Week Before Service

• Send e-mail to Lord's Supper Team to remind them of time/date, CC the Church Ministry Staff Members asking that the work area and tables be setup.
• Confirm the table placement and serving style with Church Ministry Staff Members.

Wednesday or Thursday before Service

• Take supplies to the church work room.
• Ensure Chris/Jeff have work room ready.

Friday before Service

• If dipping in 11:15am service, have a couple of people fill 40 of 44 juice trays with plastic cups for typical attendance
• For high-attendance services, fill all 44 juice trays with plastic cups.
• (Re-)Confirm table placement and stylistic elements (table cloths, etc) with Jeff.

Saturday before Service

• Team of 4 people fill juice cups with juice in the work room.
• Team of 3-4 people crack the matzo-style squares into large pieces and place in ziplock bags.
• Leader ensure table placement, table cloths, and service elements are setup and ready for Sunday morning.
• Leader move filled juice trays from work room to serving tables.
• Leader place one small garbage can with liner behind each rectangular table.
• Leader take bread trays out of storage and to team for filling.
• Team, remove some crackers from the ziplock bags and fill bread trays.
• Place 16 juice trays and 8 bread trays on each of 2 rectangular table at the front.
• Place 6 juice trays and 4 bread trays on smaller table in balcony.
• If high attendance is expected, reserve 6 juice trays in work room, else 6 unused juice trays can remain in the brass storage closet.
• Leader, review brass serving tables to ensure proper setup for 1st and 2nd services.
• Leader, count/identify the eleven (11) round, hi-top, tables to be used for the 3rd service.
• Team, in work room, layout 11 baskets lined with burlap material, and place 1 ziplock bag of crackers, and 1 empty bamboo bowl in each basket.
• Fill a box with a 64-oz jug of juice and 4 ziplock bags of crackers (75 pieces each) for the FF campus.
• Fill a box with a 64-oz jug of juice and 6 ziplock bags of crackers (75 pieces each) for the HB campus.
• Label each box and place at the Information Service desk in the lobby for pickup.
• Text picture of boxes to Jeff Jennings and Wes Walker.
• Text pictures of all final preparations to Jeff Jennings and Wes Walker.

Sunday (day of Service)

Ideally, the Deacons would serve from only 1 table per service.  For example, use the left table for the 1st service and the right table for the 2nd service.  This would minimize the need for shuffling through all the juice trays between services and the team would only need to replenish bread trays between services.  

Otherwise, if the Deacon's serve from both tables...

1st Transition - After 1st Service

• Replenish juice trays with reserve trays in work room and replenish bread.
• Remove depleted juice trays to work room and rearrange juice cups behind the scenes, especially if reserves might be needed for later services. 
• Team can begin washing, drying, and storing empty juice trays from work room.

2^nd Transition - After 2nd Service

• Remove all brass serving pieces and rectangular tables from the front.
• Deploy 6 round, hi-top tables at the front.
• Deploy 3 round, hi-top tables at the back.  
• Remove all brass serving pieces from the 2 round, hi-top tables in the balcony.
• Deploy baskets and bowls to all 11 hi-top tables.
• Go to each table and fill each bamboo bowl with some juice from a jug.
• Split job between 2 men. One man can do balcony and rear tables. One man can do the front tables.  Each man should carry a towel just in case  
• Can begin washing, drying, and storing empty juice trays from work room.

Clean-up - After 3^rd Service

• Two men who poured juice each take a lined garbage can to collect juice bowls from their assigned tables to minimize spills in transit.
• Remove baskets of crackers/bread to the work room
• Remove all serving elements to the work area.
• Dispense or discard unused juice and crackers/bread.
• Wash, dry, and store remaining service elements.
• Team of people go thru pews with lined garbage cans to collect all discarded juice cups.
• Discard of all juice cups in large garbage bin in the room where items are washed and dried.